Services are expected to start 02/17/2025 and are expected to complete by 08/31/2025. Total estimated hours per Candidate shall not exceed 500 hours. This service may be amended, renewed, and/or extended providing both parties agree to do so in writing.

Services shall be provided during normal business hours unless otherwise coordinated through the Texas Education Agency. Normal business hours are Monday through Friday from 8:00 AM to 5:00 PM, excluding State holidays when the agency is closed.

The primary work location(s) will be at 100% Remote, Work Location With-in the United States - Austin Region Preferred as possible in-person meetings may be required. No Travel will be paid. The working position is Telework. Any and all travel, per diem, parking, and/or living expenses shall be at the Candidate's and/or Vendor's expense. Texas Education Agency will provide pre-approved, written authorization for travel for any services to be performed away from the primary work location(s). Pre-approved travel expenses are limited to the rates and comply with the rules prescribed by the State of Texas for travel by its classified employees, including any requirement for original receipts.

The Candidate(s) may be required to work outside the normal business hours on weekends, evenings and holidays, as requested. Payment for work over 40 hours will be at the hourly rate quoted and must be coordinated and pre-approved through Texas Education Agency.

TERMS AND CONDITIONS (Required):

A. Acceptance of Purchase Order (PO) constitutes vendors agreement to the following Work Order terms and

conditions. No other written notification/acceptance is required.

B. Work Order start date shall not begin prior to the start date on the Purchase Order (PO).

C. Work Order end date will be either when the hours reach zero or when the end of the fiscal year, August 31, 2025, is

reached; whichever comes first.

D. Work Order hours shall not exceed amount listed for each project the Purchase Order (PO).

E. Work Order title, level and rate shall remain the same during the current period and any renewal periods.

F. Work Order may be renewed for up to three (3) additional fiscal years at the same title, level and rate.

Renewal Period 1: September 1, 2025 - August 31, 2026.

Renewal Period 2: September 1, 2026 - August 31, 2027.

Renewal Period 3: September 1, 2027 - August 31, 2028.

G. Work Order hours/projects may be amended or terminated at any time for any reason.

H. Hours per week will be assigned by the manager each week. Hours may vary based on the workload for the week.

I. Services shall be provided during normal business hours unless otherwise coordinated through the TEA. Normal

business hours are Monday through Friday from 8:00 AM through 5:00 PM, excluding State holidays when the

agency is closed.

J. The primary work location will be in the William B. Travis State Building, 1701 North Congress Avenue, Austin, Texas

78701. Any and all travel, per diem, parking, and/or living expenses shall be at the Worker's and/or Vendor's

expense. Remote work may be allowed and should be coordinated with the manager.

K. Vendor acknowledges the term of services are estimates only, not a guarantee, and TEA will only pay for actual

approved time worked.

L. If TEA requires travel, TEA will provide pre-approval written authorization. Pre-approved travel expenses are limited

to the rates and comply with the rules prescribed by the State of Texas for travel by its classified employees,

including any requirement for original receipts.

M. The Worker may be required to work outside the normal business hours on weekends, evenings and holidays, as

requested. Payment for work over 40 hours will be at the hourly rate listed and must be coordinated and preapproved

through TEA.

N. All work products shall be considered works made for hire and are the property of the TEA.

O. Worker's Vendor is responsible for validating Worker's credentials.

P. Worker's Vendor acknowledges that this is a time and materials request and that TEA is responsible for assigning

work, monitoring assigned work, validating accuracy and quality of work, and acceptance of work products.

Q. Worker is required to use TEA's timesheet that is required to be completed and turned in no later than the close of

business the last business day of each month. TEA records time based on calendar months. TEA records time in

fifteen-minute increments notated by .25, .50, or .75. If the vendor has a separate time keeping system, it shall not

be the official record of time. Only TEA's timesheet will be considered the official record of time.

R. TEA reserves the right to approve or reject any Worker throughout the duration of the Work Order.

S. Worker's Vendor shall immediately remove any Worker after notification (by telephone, e-mail, or a memo) from

TEA.

T. Worker's Vendor shall have a commercially reasonable time to replace a removed worker and must notify TEA of the

expected time frame.

U. Worker shall abide by all TEA workplace rules and procedures including completing any required forms and training.

Upon arrival, each Worker should read and reach a general understanding of all applicable principles of TEA's official

procedures. Failure to abide by the TEA's procedures will result in a request to remove the Worker.

V. Worker must limit usage of software tools to those specifically approved by TEA. Worker may not download or

install any other productivity or development tools.

W. TEA has no obligation to provide technical or technology training to any Worker. To the best of its ability, TEA may

provide overview or training sessions on application usage or requirements to the Worker.

X. Vendor shall submit invoice to TEAAccountsPayable@tea.texas.go no later than the tenth business day following the

last workday of the reporting month. One invoice shall be sent based on the full month; no partial months.

DIR reserves the right to alter, amend or modify any provisions of this solicitation, or to withdraw this solicitation, at any time prior to the award of a Work Order pursuant hereto, if it is determined by DIR to be in the best interest of the State to do so.